OUR LADY OF THE SACRED HEART PARENT-TEACHER ORGANIZATION

MEETING MINUTES - MAY 21, 2007

Tamara Anderson, President                                              Pam Kennedy, Treasurer

733-3077                                                                            984-4597

Katie Leary, Vice President                                               Karen Stevenson, Secretary

563-0370                                                                            563-7583

OPENING PRAYER - The meeting was called to order by Tamara Anderson. A prayer was read by Karen Stevenson.

APPROVAL OF MINUTES - There weren’t any corrections or additions to the April, 2007 minutes. Therefore, the April minutes were approved as written.

TREASURER’S REPORT - Since the last meeting, we had income of $625 ($20 from the Mothers’ Day flower sale and $605 from General Mills Box tops. We had expenses of $14, 675 ($430 for the festival, $250 for the Sadie Patterson award, $500 for tuition aid, $4,800 for the Activity Center sound system, $98 for COSI volunteers lunch, $122 for Presidential Fitness award certificates, $225 for a fish fryer, $1,750 for teacher start-up supplies and $6,500 for the OLSH school gift.

ORGANIZATIONAL REPORTS

Market Day - Lisa reported that we have Market Day chairpersons for next year. Mrs. Adelmann will be responsible for the Market Day “paperwork”. Mmes. High and Schworer will be responsible for the duties on the Market Day pick-up day.

Lisa will continue doing the Boo Bags and the Pie Contest.

Note that we will have a June Market Day sale, but no July or August sale.

IGA labels - Lisa reminded everyone to send in their IGA labels. You can put them in the GM Boxtops container. We must have a minimum of 500 to get reimbursement.

Yearbook - Katie read an email from Alison O’Neill in reference to the 2007-2008 yearbook. Alison proposed a 48- page yearbook at $17.00 per copy. Current yearbook is 44 pages. The PTO membership voted and approved a 44- page yearbook, with the hopes that the yearbook would remain at $16.00 per copy if we place our order by June 1.

OLD BUSINESS

Mother’s Day Flower Sale - Laura Stautberg reported that everything went well. The number of flowers purchased could have been reduced. A suggestion was made that next year the extra flowers be planted around the statue of Mary. Also it was suggested tshat we may want to order flats of annuals so there is variety of flowers. It was also suggested that we may want to look at the school children pre-ordering their flowers so we have a better idea on how many to buy.

Sound System in Activity Center - Per Pam Kennedy, this should be installed next week.

NEW BUSINESS

COSI on Wheels - Thanks to all the volunteers who helped with the What’s Wild program. The PTO membership approved the COSI on Wheels program for next school year.

Eighth Grade Graduation Reception - Kathy Hackett reported that she is working on the reception.

Parent Appreciation Breakfast - Karen Fox is chairing this event that will be held on the last Friday mass of this school year. Students will be released at 10:30 a.m. on this day.

Spirit Day - Mary Beth Armstrong reported that everything is coming together for this event. YAC donated $100 for the icees and popcorn. She has had a great response to her request for volunteers.

Welcome Reception - This will be held on August 19 from 3:00 - 5:00 p.m at Bechtold Park in Sycamore Township. The location has been changed because Swaim Park in Montgomery, the original location of the reception, was double booked. All current and incoming students are invited to attend. Jeanne Fisher is coordinating this event.

Presentation of School Gift - Pam Kennedy presented Mrs. Adelmann with the OLSH school gift and the teacher start-up checks.

OLSH Festival - This year, the room parents have been asked to coordinate volunteers for the festival. If you have not been contacted, please contact one of your child’s room parents to volunteer.

BUDGET REVIEW AND APPROVAL - Pam Kennedy passed out the 2007-2008 school year budget for review and approval.

Lisa Schoenberger suggested that PTO look at updating the entrance sign in the parking lot (maybe go electronic).

Tamara proposed that PTO make their #1 budget priority the funding of 50% of the librarian program. Some of the money for the librarian program would come from Scrips profits, Book Fairs and the sale of Entertainment books. Katie and Tamara are also looking at other funding options.

The membership voted, and the majority voted in favor of funding the PTO librarian program and making this the #1 priority of PTO for 2007-2008. The budget will be revised to show the “Library Program” as a line item on the budget with a $0 balance since we do not know the costs yet.

Parish council and the finance committee must review and approve this before a librarian can be hired. We have received an OK to proceed from Fr. Ron and Mr. Dierkers.

Maureen Flavin reminded everyone about the Putnam account.

ANNOUNCEMENTS

This is the last PTO meeting of the 2006-2007 school year. Our next meeting will be held in September. Enjoy your summer.

Any questions, comments or suggestions about PTO should be directed to one of the Board Members listed on the front of this page.