EXECUTIVE SUMMARY
St. Nicholas Academy Transition Committee Meeting
October 28, 2009
Our Lady of the Sacred Heart Church Community Room
6:30 pm
In attendance:
St. Nicholas Academy: Paul DiMario, Jay Hollmeyer
Our Lady of the Sacred Heart School: Fr. Ron Williams, Dan Hackett (Chair), Sheila Sieder, Karen Stevenson, Liza Durbin
Not in attendance: Dave Reker, Assistant Superintendent of Schools, Archdiocese of Cincinnati
Fr. Tom Espelage, Denise Hoefling
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Call to Order
The meeting was called to order by Dan Hackett (Chair) at 6:30 p.m.
Opening: Prayer
Fr. Ron led the group in recitation of the Hail Mary.
Old Business
Review and Accept Minutes from Prior Meeting
As the first order of business, the Chair asked if there were any comments or questions regarding the minutes from the October 14, 2009 meeting. Members did not have any comments or questions. Fr. Ron made a motion to accept the minutes from the October 14, 2009 meeting. Karen Stevenson seconded, all were in favor, and the motion passed.
Old Business was concluded and the Chair asked that New Business be the next order of business.
New Business
Discuss Marketing
Marketing Task Force
Sheila Sieder reported that she attended the recent Marketing Task Force meeting and that the task force is in need of a leader. The next Marketing Task Force meeting will be held on November 2, 2009.
Open House
Sheila Sieder distributed drafts of the Open House flyer and Open House materials for the church bulletins. It was noted the Open House materials will be included in the church bulletins on the Sunday prior to the Open Houses. It was also noted that Open House posters will be placed in the vestibules of the three churches and OLSH’s gym. Sheila Sieder also reported that the Marketing Task Force is working on the Open House agenda. The need for tour guides from both SNA and OLSH was discussed, particularly the need for classrooms attendants. The tour guide training is scheduled for November 8th at 6:30 pm.
Website Update
The Chair reported that both the current and new websites will be available during the transition phrase.
Discuss Facilities & Equipment Agreement
Facilities & Equipment Agreement
Jay Hollmeyer reported that the Facility and Equipment Agreement of Covenant Schools and the Facility and Equipment Agreement between St. Nicholas Academy and Our Lady of the Sacred Heart – Addendum A has been agreed upon by the SNA Board but has not been signed. The signatures will be completed upon Fr. Ray Kellerman’s return in mid-November.
Capital Improvements
Fr. Ron reported that during the OLSH Finance Committee meeting held the previous evening, concerns were raised regarding the cost of future capital improvements. Fr. Ron continued, reporting that the OLSH Finance Committee discussed the possibility of SNA paying rent for the use of the facility. Members discussed SNA’s responsibility towards future capital improvement costs but did not reach a resolution.
Discuss Bridging Activities
Liza Durbin reported on the following upcoming activities:
Discuss Final Report
The Chair distributed the Final Report to members. The Chair reviewed the following appendices to the Final Report:
Discuss Tuition for Next Year
The Chair asked that tuition be the next topic of discussion. Members discussed both the current tuition rates of SNA and OLSH and parish support. The Chair noted that it is not the responsibility of the SNA Transition Committee to set the tuition rate. Jay Hollmeyer added that the tuition rate will be voted upon at the SNA Board meeting in December.
Discuss Hiring Process for Next Year
Jay Hollmeyer reported that he has been in communication with Bro. Kamis regarding clarification of the hiring process. Jay Hollmeyer continued, reporting that the Archdiocese will dictate the hiring process. Discussion ensued regarding the hiring process. The Chair ended the discussion by noting that the hiring process is not a responsibility of the SNA Transition Committee.
Other
Transportation Task Force
Jay Hollmeyer reported the Transportation Task Force met on October 13, 2009. Jay Hollmeyer continued, reporting that Brian Perry, chair of the Transportation Task Force recently met with the Norwood School Superintendent and will meet with the Deer Park School Superintendent. Jay Hollmeyer noted that he is encouraged by Norwood’s interest in resolving the transportation issue.
OLSH Nominations
It was noted that the OLSH nominations to the SNA Board were accepted in the October 22, 2009 letter from the Archbishop.
Discuss Meeting Calendar
Members agreed to cancel the November 4th meeting but to meet on November 11th.
New Business was concluded and the Chair asked that the meeting adjourn.
Adjournment and Prayer
The meeting adjourned at 7:50 pm. The next SNA Transition Committee meeting will be held Wednesday, November 11, 2009 at 6:30 pm in the Church Community Room at Our Lady of the Sacred Heart.
Fr. Ron led the group in recitation of the Our Father.
Minutes recorded by:
Nancy Hackett